Ports America

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Payroll Tax Analyst

at Ports America

Competitive salary.
Posted: 5/17/2018
Job Status: Full Time
Job Reference #: 18-1216

Job Description

Summary: The Payroll Tax Analyst is responsible for all payroll taxes, including reconciliation, preparation, payment and filing of all quarterly and annual tax forms.

Essential Duties:

  • Deposit federal and state taxes weekly, monthly, and quarterly.
  • Prepare accurately and file timely quarterly 941's, unemployment tax returns, and state withholding returns. Annually prepare and file the 940's, W3, W2's, and annual state reconciliations.
  • Ensure vendor-prepared tax returns are being reported correctly and timely.
  • Maintain all unemployment rates and maintain FUTA credit reduction states so that accounting and finance can accrue accordingly.
  • Stay up to date with current and upcoming tax legislation changes and laws.
  • Provide backup to the Payroll Analyst and Sr. Payroll Analyst for all the ADP payrolls including Management payroll and OCU Union Payrolls.
  • Provide support for Maritech, WENO and WGMA payrolls
  • Assist Payroll Manager with internal and external audits for union payrolls. This includes audits for contractual union pension contributions, union payroll audits, and payroll tax audits from taxing authorities.
  • Recommend, implement and maintain union payroll process improvements. Recommend, implement and maintain general process improvements. Maintain and update payroll and tax documentation and processes. Assist Payroll Manager with best practice improvements.
  • Other duties as assigned.

 Knowledge, Skills & Abilities:

  •  Solid knowledge of payroll operations.
  • Advanced proficiency with Microsoft Word, Excel, and Access.
  • Ability to multi-task and balance competing priorities.
  • Deadline focused
  • Strong analytical and problem solving skills.
  • Ability to create/maintain best practice standards.
  • Excellent interpersonal, oral and written communication skills, to effectively interact with internal and external customers.
  • Ability to work independently, prioritize tasks and meet deadlines with minimal supervision
  • Problem Resolution
  • Task Ownership and Significance
  • Decision Making
  • Leadership and Influence
  • Skill Variety
  • Contacts & Communication

This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

Skill / Requirements

Minimum Requirements (Education, Experience, Certifications):

  •  High School diploma
  • 5+ years of payroll experience in a high volume multi-state organization.
  • 3+ years of Payroll Tax experience

Working Conditions:

  •  Office environment.
  • Occasional travel to Ports America sites (less than 10%).

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.